Staff Assistant at the Southampton Campus

The Staff Assistant position serves as the Stony Brook Southampton (SBS) Marine Sciences Center office administrator. The staff assistant reports directly to the Director of the SBS Marine Sciences Program, but provides support to the diverse faculty, staff and student population of the Program on the Stony Brook Southampton campus. The responsibilities will include:

• Serve as the office administrator: Copy, file, answer telephones, prioritize and distribute mail. Facilitate shipping and receiving for the program and the Marine Station. Receive, greet, and direct visitors to SBS Marine Science Center. Provide excellent customer service in a friendly and helpful demeanor. Maintain office files and office bulletin boards. Initiate, schedule and coordinate departmental meetings at the request of the Director of SBS Marine Science Program. Take and distribute notes as appropriate. Coordinate supply and equipment purchases and the ordering of, distributing and monitoring of shared consumable office supplies and small equipment. Provide oversight on maintenance of common office equipment; coordinate service contracts. Assist in making travel arrangements for faculty and staff, process travel vouchers. Serve as administrative point of contact/liaison with various administrative offices on SBS and SBU main campus, including facilities/building maintenance and custodial support staff. Help faculty, staff and students resolve administrative matters; be proactive in identifying, offering, and implementing appropriate solutions. Troubleshoot facility issues with supervisor and appropriate campus administrators. Maintain a roster of Natural Sciences occupants and arrange for security access cards, keys, and mail delivery.
• Support the Semester by the Sea and other in residence academic programs: Assist in expanding SoMAS academic offerings at Stony Brook – Southampton. Serve as liaison between Southampton academic programs and students (current and prospective), parents, faculty, and University Administration. Assist students in the application process for Semester by the Sea and other Southampton academic programs. Coordinate activities and events for Southampton academic programs including assisting in student recruitment activities and maintaining and coordinating web sites, blogs, and social media sites. Facilitate transportation arrangements for students traveling from SBS to various research and educational sites. May assist with and participate in educational or public cruises as appropriate.
• Serve as lead administrator for special events: Assist in the coordination, preparation, scheduling and execution of special events/seminars (some of which may occur off-hours). Administer catering for SBS meetings and/or events; organize and confirm arrangements for guest lecturers and invitees to SBS meetings. Design and develop documents (brochures, annual reports, newsletters) intended for external audiences. Prepare event flyers and announcements and distribute/post.
• Assist in financial and research administration: Utilize various campus-wide software programs to track revenue/expenditure activity and reconcile local accounts, trouble-shooting missing and/or unknown transactions. Prepare and submit requisitions through appropriate university systems. Utilize procurement card in accordance with university regulations and reconcile expenditures on schedule. Assist faculty with Research Foundation grant purchases, interacting with Grants Management, Procurement, Accounts Payable and vendors as needed; assist in reconciling expenditures and accounts as needed. Assist faculty with preparation of grant applications (i.e. help with formatting documents, preparing budgets, budget justifications and typical administrative documents, preparation of internal university grant application paperwork).
• Assist with Human Resources administration: Craft and submit appropriate student assistant and work study student position descriptions for SBS Marine Science Program and SBS Marine Station. Supervise student work study schedules, duties. Administer paycheck distribution and rosters. With training from HRS, locally administer E-verify for Research Foundation supported students at the SBS Marine Science Program. Assist faculty with preparation and submission (to Assistant Dean or Education Programs Coordinator) of grant-supported student and hourly appointment paperwork.
• Other duties as assigned as appropriate to rank and department mission.

Applications must be received by 5 p.m. June 17, 2013 to ensure consideration.

Those interested in this position should submit a Stony Brook University state employment application, cover letter and resume online through Campus Job Opportunities, reference #SH-S-7910-13-05-S, or by sending to:

Paulette Gerber, HR Assistant
Reference SH Staff Assistant job Ref#SH-S-7910-13-05-S
School of Marine and Atmospheric Sciences
145 Endeavour Hall
Stony Brook University
Stony Brook, NY 11794-5000
Fax# 631-632-8915

Please explore the School of Marine and Atmospheric Sciences web site and its facilities page for more information about our School and Stony Brook University.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND EDUCATOR.

Coastal Zone Engineering and Management Cluster Hiring

The Coastal Zone Engineering and Management is part of an exciting new initiative, undertaken as part of SUNY 2020, to hire 100 faculty members over the next five years to expand teaching and research in emerging fields of study that cut across traditional boundaries of academic disciplines. This interdisciplinary faculty cluster hires are aimed at addressing society's most vexing challenges that require a broad understanding of ocean processes and human interaction with the sea. Special emphasis would be directed towards the important societal issues of the region, such as transportation, offshore renewable energy, water quality, and our ability to monitor and simulate the ocean’s properties and functioning as well as the consequences societal choices. The positions are designated for faculty members whose research and teaching interests are interdisciplinary. The goals of this initiative are to strategically place Stony Brook University on the emerging frontiers of research and knowledge and to enhance our ability to shape new fields of discovery, learning and engagement.

More information is available on the Provost's Cluster Hiring Initiative page.

Faculty position in Marine Biogeochemistry

Faculty position in Marine Biogeochemistry

Stony Brook University's School of Marine and Atmospheric Sciences (SoMAS) invites applications for a tenure track faculty position in marine biogeochemistry, to begin as early as Fall, 2013. Successful candidates are expected to develop an independent, externally funded research program, to teach and direct research at both the undergraduate and graduate levels, and participate in school and university services. All candidates must have a Ph.D. in marine biogeochemistry or a relevant field, and have demonstrated excellence in research and a strong commitment to teaching. The position is expected to be filled at the Assistant Professor level.

The successful candidate will join a faculty internationally known for their leadership in research in the atmospheric sciences, fisheries, and all the major disciplines of oceanography. The school has more than 500 undergraduate and graduate students and about 50 faculty and 40 staff working together to better understand how our marine, terrestrial, and atmospheric environments function and are related to one another; providing numerous opportunities for collaborative and inter-disciplinary research.

Candidates should submit a Stony Brook University state employment application, CV, a letter of introduction which conveys the candidate's teaching philosophy and proposed research plans, and names and contact information of three references (electronic submission in one PDF document is strongly preferred) through Campus Job Opportunities, reference #F-7743-13-01, or directly using this link.

Alternatively, the above-listed materials may be mailed to:

Paulette Gerber, HR Assistant
(ref: Marine Biogeochemistry Assistant Professor Search)
School of Marine and Atmospheric Sciences
145 Endeavour Hall
Stony Brook University
Stony Brook, NY 11794-5000.

Please explore the School of Marine and Atmospheric Sciences web site and its facilities page for more information about our School and Stony Brook University.

**Review of applications will begin March 1, 2013, but applications will be considered until the position is filled.

Stony Brook University is an equal opportunity/affirmative action employer committed to excellence through diversity. Women and minorities are especially encouraged to apply. Positions contingent on final budget approval.

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